Resolution

A formal decision, policy statement, or directive adopted by the board of directors through a vote and recorded as an official action of the association. Resolutions are the mechanism by which the board exercises its authority to govern the community. Common uses include establishing or amending community rules and regulations, adopting a collection policy, setting assessment amounts, approving the annual budget, authorizing major contracts or expenditures, adopting election rules, and establishing enforcement procedures. Resolutions are typically recorded in the meeting minutes and may be assigned a number and date for easy reference (e.g., "Resolution 2026-03: Adoption of Updated Pool Rules"). Some associations maintain a resolution book or register that compiles all active resolutions in one place for reference. Not all resolutions are created equal — some require only a board vote, while others may require member approval depending on the subject matter and what the governing documents specify. For example, in California, adopting or amending operating rules (Civil Code Section 4360) requires the board to provide 28 days' notice to members before the rule takes effect, and members holding 5% of the voting power can call a special meeting to reverse the rule change. Understanding the distinction between board-level resolutions and those requiring membership action is critical for avoiding procedural errors that could render a resolution unenforceable.