HOA Meeting Notice Generator
Create state-compliant meeting notices with proper timing, required content, and delivery instructions — in minutes.
Don't see your state? We currently cover the 10 US states with the most HOAs. More states are coming soon.
Disclaimer
This tool is provided for informational and educational purposes only and does not constitute legal, financial, or professional advice. Results are estimates based on the information you provide and may not reflect your association's actual obligations. Laws and regulations vary by jurisdiction and change frequently. Consult a qualified attorney, CPA, or reserve study professional before making decisions based on these results. Propty assumes no liability for actions taken based on this tool's output.
Managing an HOA is complex. Propty makes it simple.
See How Propty WorksFrequently Asked Questions
How far in advance must I send a meeting notice?
Notice periods vary by state and meeting type. For example, California requires 4 days for board meetings and 10 days for annual meetings. Emergency meetings may require no advance notice. This tool calculates the exact deadline based on your state and meeting type.
What must be included in an HOA meeting notice?
At minimum, most states require the date, time, location, and agenda. Annual meetings typically also require election procedures, proxy information, and quorum requirements. Special meetings must state the specific purpose. This generator includes all state-required content automatically.
How are emergency meetings different from regular meetings?
Emergency meetings address urgent situations that cannot wait for a regular meeting cycle. Most states waive or significantly reduce the notice period for emergencies, but restrict the agenda to emergency business only. Actions taken must be ratified at the next regular meeting.
Do notice requirements differ between states?
Yes, significantly. Each state has its own HOA statute with specific notice periods, delivery methods, and content requirements. For example, Florida requires conspicuous posting for board meetings while California requires individual delivery for membership meetings.
Can I send meeting notices electronically?
Many states now allow electronic notice (email) if homeowners have opted in or if the bylaws authorize it. However, most states still require a physical delivery option as well. Check your state requirements — this tool shows the approved delivery methods for your state.